Step-by-step Guide to setup Cleverspace for Microsoft 365

Sign in to the Exchange admin center (EAC) using your Microsoft 365 tenant administrator credentials.

1. In the EAC, navigate to Recipients > Resources.
2. To create a room mailbox, select + Add a room resource
3. Use the options on the page to specify the settings for the new resource mailbox.

After you create a room mailbox, you manage its settings by editing the resource mailbox using EAC.

Repeat this process for every meeting room.

For detailed information about the available settings for resource mailboxes, see Create and Manage Room Mailboxes

Sign in to the Microsoft 365 admin center using your Microsoft 365 tenant administrator credentials.

1. Create a new service account which will be used to link with Cleverspace
2. Create a password for this account
3. Assign an O365 license to this account

Sign in to the Microsoft 365 admin center using your Microsoft 365 tenant administrator credentials.

1. In the Microsoft 365 admin center, navigate to Resources > Rooms & equipment.
2. Click on your first Room mailbox and select Edit Exchange settings in the right pane
3. Navigate to Booking delegates and select the 2nd radiobutton Select delegates who can accept or decline booking requests
4. Click the + Add button to search for the service account, click the add -> button and click OK to add the service account as a delegate
5. Once the service account has been added, click Save
6. Once saved, you can close the tab and reopen the Exchange settings for the same room. Navigate to Booking delegates and now select the 1st radiobutton Accept or decline booking requests automatically and Save again. 
7. Close the tab

Congratulations, you now have successfully configured a resource mailbox for access through a service user.

Please repeat this process for each Microsoft 365 resource mailbox you want to access through a service user.

1. Click on the gear icon in the top right corner and select Calendar
2. Select the Microsoft 365 calendar and login with the Delegated User Service account you created in Step 2 and 3
3. It is possible that your Azure administrator needs to give permission to the Cleverspace app in the Active Directory
4. Once connected, logout to ensure the data is connected correctly
5. Log back in

1. Navigate to Manage > Buildings
2. Click + Add Building to create a new building
3. Enter the Name and Address of the building
4. Submit to save changes

1. Navigate to Manage > Rooms
2. Click +Add Room to create a new room
3. Enter the following information for each room:
   1. Name of the room (as it will appear on the display)
   2. Email address of the room mailbox
   3. Capacity
   4. Floor level
   5. Building: select the earlier created building
   6. Amenities: select which amenities are available in the room
4. Submit to save changes

1. Navigate to Manage > Devices
2. Click + Add Device to create a new device
3. Enter the Name of the device
4. Select the Model of the device (you can find this on the box)
5. Select the Room you want to link this device with
6. Submit to save changes

1. Connect the tablet to a PoE cable and ensure it's connect to your network, you can check this in the Network settings under Android
2. Go to System > Languages & input > Languages > Add a language and select the language you want the device to display in (default language is English). Cleverspace currently support English, Dutch and French. When done, move the language to the top.
3. Go to System > Data & Time, check if the timezone is correct and if you want to display time in 24h or 12h format (AM/PM)
4. Now use the physical button at the top of the device to navigate back to the app using the left-most button on the right
5. Once back in the app, either wait for Autoplay or cancel and start manually
6. The app should now be showing an Activation code. Go back to the portal and select a device, click the chain icon on the right to pair the device and enter the activation code (this code will refresh every 4 to 5 minutes)
7. Your device is now linked with the Room calendar

1. Navigate to Manage > Global Features
2. Enable or disabled your preferred features
3. Click Submit to save your changes

1. Mount one part of the bracket to the wall
2. Mount the other part of the bracket to the device
3. Place the device onto the wall bracket